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Why Project Visibility Is So Critical to Successful Medical Equipment Planning

As an equipment planner, having a group of key stakeholders from your organization that you can easily consult with is critical to your success. This should be a cross-disciplinary team that can provide additional insights and will be able to offer you a variety of important perspectives to consider when selecting equipment for a renovation, expansion, or new-build project.

But, who should be on this team? And what is the best way to work with them to ensure the success of the project? Here are some key considerations when assembling this team of stakeholders and ways to make sure they can easily weigh in on, review, and approve your equipment selections.

Questions for identifying your stakeholders

When deciding who your stakeholders should be, it’s important to think beyond the day-to-day users of your equipment. As you consider how to assemble a broader team, ask yourself these questions:

Your team should be an assembly of people who interface with the equipment in different ways — and offer a vast array of perspectives. Some groups are obvious partners, like clinicians and the supply chain team. But, there are others whom you may not have thought of who could bring significant insights and value to your equipment selection.

BRING YOUR MEDICAL EQUIPMENT PLANNING UP TO DATE

Say goodbye to outdated spreadsheets and hello to efficiency and profitability! Discover how cutting-edge medical equipment planning software can revolutionize your approach.

BRING YOUR MEDICAL EQUIPMENT PLANNING UP TO DATE

Say goodbye to outdated spreadsheets and hello to efficiency and profitability! Discover how cutting-edge medical equipment planning software can revolutionize your approach.

A variety of viewpoints

Let’s look at how these five groups would bring value — and very different perspectives — to your equipment specifications.

Biomedical engineering

This group has a key interest in your equipment list for a variety of reasons. A biomedical engineer services every piece of equipment that comes into contact with patients, so they need to ensure they have the necessary training or maintenance agreements in place to ensure the equipment is serviceable.

Information technology team

Technical requirements are a critical component of equipment selection. The equipment you order must fit IT standards, meaning it must work effectively within a location’s digital ecosystem. Wireless capability is also a major consideration.

Infection control

This is an often overlooked, but very important, team to consult with. It’s up to the infection control officer to ensure all necessary products are in each room for patient and staff safety, and that specific infection control regulations are compliant. Coordinating these efforts with infection control teams in advance ensures that all the proper infection control policies can be adhered to without any last-minute project add-ons to accommodate these needs.

Building engineering

The building team will be responsible for servicing all equipment that’s affixed to the building, so they should be consulted early and often. This engagement may not be directly related to furniture, fixtures and equipment (FF&E) planning — however, engagement with architects, contractors, and subcontractors can help drive positive outcomes once operationalized.

Security

Another often overlooked group, the security team can make recommendations to address a variety of safety issues. In some cases, they may help select equipment to protect against loss of assets or assist with monitoring for patient safety. For instance, the security team may advise that you order wheelchairs that cannot fold up to reduce their odds of theft when bringing a patient to their car.

Considerations from your stakeholder teams

Part of getting on the same page with your stakeholders includes understanding the common questions they must answer to ensure your project’s success. Take a look at some potential considerations your teams may ask about during the medical equipment planning process.

Biomedical engineering

Information technology team

Is there enough Wi-Fi bandwidth to support the equipment?
Does the equipment house private patient data?
Does the equipment need to connect to electronic medical records?
What interface does the equipment support, and is the staff trained on that interface?

Infection control

Building engineering

Security

Visibility is key

Comprehensive project visibility directly correlates with planning success. After you’ve identified the right cross-disciplinary team, the next critical component is to ensure this team can easily — and frequently — access your equipment list. When, where, and how this happens varies by equipment planner. You may choose to create one mass export of the equipment list to route to all stakeholders, or you can hold a global meeting to review and approve the list.

Attainia from Revalize’s collaborative planning platform is designed to provide comprehensive visibility of equipment selections across the organization. Attainia allows you to grant access to your stakeholders to review your project list at their own leisure, and then easily provide their comments, feedback, and approval — all directly within the platform. This streamlines the review process, reduces the number of meetings, and ensures your equipment list is visible to all stakeholders at all times.

Attainia makes it easy

From collaborative workspaces to aggregated data, Attania is designed to keep you and your stakeholders on the same page throughout the medical equipment planning process. By providing increased visibility, you can streamline your planning, save on costs, and ensure your standards are aligned across each project.