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Create a single source of truth with our

Technical Document Management System (DMS)

Streamlined digital management of your documents, processes, and data is critical to your company’s success.
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Enable Digitalization With DMStec

DMStec with PRO.FILE establishes a new level of quality in document-based collaboration across departments and throughout product stages for enterprise-wide document management and cutting-edge product management. It allows for technical structure mapping and, with Project Lifecycle Management (PLM) software, forms the basis for mapping digitalized processes.

  • Create a single source of truth: Ensure everyone works on the same document for each product/topic.
  • Provide controlled access: Create a network of relationships that includes information from across the organization and enable each department to access and edit content based on their requirements.
  • Establish oversight: Use audit trails for policy visibility and enforcement.
  • Adhere to higher-level business processes: Securely define, control, and optimize your system processes and workflows so the status of relevant documents is clear.
  • Enable collaboration: Combine document management with project and product/plant management. Show how product-related information across your document management system is related.
  • Maintain documentation: Provide complete “as built” and “as maintained” files as a digital information twin with end-to-end visibility

Document Management in Complex Technical Structures

Technical companies often push conventional document management systems (DMS) to their limits due to their complex environments. Traditional DMS struggle with the intricate relationships between technical documents like drawings and specifications, and the technical product structures they relate to. For this reason, a specialized DMS known as “DMStec” has emerged to address these needs. Technical companies should carefully evaluate DMS vendors to ensure their solutions can integrate product-specific documents with existing structures, facilitating digitalized information-based workflows.
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Why Choose DMStec ?

Different departments use a wide variety of applications to process documents, projects, and tasks; DMStec provides seamless visibility down to the last item. It goes beyond typical DMS software to:

  • Save time, money, and personnel costs with fast access to resources via efficient search mechanisms, innovative apps, and automatic key wording.
  • Manage and archive process-relevant emails by organizing them according to programs, customers, or business areas
  • Distribute documents directly to teams for easy retrieval and to overcome organizational boundaries and avoid redundant data.
  • Link product-related documents to their technical structures.
  • Provide document workflows that structure, automate, and optimize your processes.
  • Create filing structures that meet the requirements of various departments and teams.
  • Interface with all major enterprise resource planning (ERP) systems.

From Archive to Digital Collaboration in Product-Centric Companies

DMStec can manage a variety of documents, including letters, contracts, documents, orders, reports, acceptance and process documents, specifications, and service notifications from archiving through permissions to versionings.
Companies looking to digitalize based on a single source of truth need to connect their product and infrastructure data to their technical documents. No matter where you are in the process, DMStec can get you where you need to be.

Herbert Meyer Case Study

Special machine manufacturers like Herbert Meyer GmbH, who work to order, need close coordination between order processing, work preparation, design, and production to be able to serve their customers quickly and flexibly.

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Company-Wide Access to Data from Anywhere

Using innovative apps and solutions for mobile access, DMStec provides information to customers no matter where they may be. With DMStec we offer a holistic solution that provides a complete perspective on all relevant company information. The features and functionality make it possible to capture and manage documents and information from various sources and systems easily and conveniently, enabling intuitive data access to realize the full benefit of an enterprise-wide information platform in a cross-functional, mobile manner.

Having PRO.FILE display these documents within the context of the power plant’s structure in day-to-day operation is extremely helpful. We never had anything like this structured and part-centric storage system in any of our previous power station units. With DMStec and the built-in check-in/check-out mechanisms, we are also eliminating the risk of working with outdated versions.”

Thomas Burg,
DMS Administrator and ECAD designer Netzgesellschaft Düsseldorf mb

DMS tec

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