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How PLM Streamlines Part Master Management

In today’s highly competitive market, specialty manufacturers must find cost savings and efficiency gains in every part of their operation. Focusing on better part master management can significantly reduce costs — but the high volume of information involved makes this an incredibly labor-intensive process. How do you manage part data efficiently when spreadsheets and paper processes have so many limits?

That’s where product lifecycle management (PLM) software comes in. PLM replaces basic spreadsheets with an advanced, cloud-based database system specifically designed for managing detailed and complex product data. Let’s explore how PLM can
improve part master management.

Part Management Challenges

The goal of part master management is to ensure the correct parts are used in the production process and are available when needed. This can improve efficiency, reduce costs, and prevent errors in the manufacturing process. But if you’re still using spreadsheets or paper documents to track everything, you’re not working effectively. Here are the biggest challenges manufacturers run into:

Part data silos

Even with proper project management, keeping all part data organized and in a central location can be challenging. Material lists may be hidden in your enterprise resource planning (ERP) software. Computer-aided design (CAD) drawings could be saved randomly on an engineer’s computer desktop. Valuable customer information might be locked up in customer relationship management (CRM) software, only accessible to sales. These data silos prevent the team from understanding what parts are on hand and what’s needed. This lack of visibility can grind collaboration to a halt and result in costly mistakes.


Unlock the secrets of PLM and take control of your product development journey. Click now for our comprehensive ‘PLM for Manufacturers’ guide!


Unlock the secrets of PLM and take control of your product development journey. Click now for our comprehensive ‘PLM for Manufacturers’ guide!

Inaccurate orders

If records aren’t well kept or departments aren’t communicating effectively, it’s easy to generate inventory waste. Due to incorrect resource projections, project managers might lose track of current stock or order more parts than necessary. These types of miscommunications contribute to project delays.

Cost and efficiency trade-offs

The only way to maximize cost savings for part management is to ensure the master spreadsheet is always up to date. However, putting in all the work to do this accurately could chip away at overall productivity. With the spreadsheet method of part management, there is almost always a trade-off between cost and efficiency.

Product Lifecycle Management to the Rescue

PLM software replaces spreadsheets and outdated paper processes with a central database that manages all manufacturing data, including parts. Cloud-based platforms update in real-time and serve as reliable resources for every stakeholder in the company. PLM even integrates with ERP, CAD, and other manufacturing software to prevent data silos from forming.

PRO.FILE a Revalize brand is a PLM platform that creates a product data backbone for every project, product, and part, simplifying part master management for users. PRO.FILE can automatically generate part numbers for every item in the inventory and link every part-related document, enabling ultra-fast search access to critical data. The real-time updates and visibility dramatically reduce duplicate part orders. In fact, many users eliminate 10% of their new part orders each year.

Want to experience the impact PLM can have on part master management? Schedule a demo with one of our experts to see PRO.FILE yourself.

Talk with one of our experts and discover how these two solutions can combine to empower and support the digital future of your business.

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